How to Record Clock Ins/Outs for Timesheet Report
This guide shows Administrators how workers record their clock-ins and clock-outs in the mobile app, and how to see and export those records for the Timesheet report.
Before you start: The tracking switch in the mobile app is the worker's clock in (switch on) and clock out (switch off). Workers only see this switch if Deactivate tracking is turned on. To turn it on, click your name at the top of the main menu, select Company settings, go to Permissions › Workers, and turn on Deactivate tracking under Tracking.
In this guide:
- How to Clock In/Out from Mobile App
- How to View Clock In/Out Records in the Web Dashboard
- How to Export Timesheet Report
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How to Clock In/Out from Mobile App
Ask your team to follow these steps in the mobile app.
Step 1: Open the Hellotracks app on your Apple or Android device.
Step 2: To clock in, turn the tracking switch on. It shows Active.
Step 3: To clock out, turn the tracking switch off. It shows Not in service.
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How to View Clock In/Out Records in the Web Dashboard
Step 1: Go to Analyze in the main menu, then select Timesheet.
Note: Administrators and Operators can add, edit, or delete clock in/out entries here. Click New timesheet entry to add one.
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How to Export Timesheet Report
Step 1: Go to Analyze in the main menu, then select Reports.
Note: If your Reports page shows the new Reports (beta), scroll down and click Show classic reports first.
Step 2: Under All reports, in Time & attendance, click Timesheet.
Step 3: Click Select members, choose the members you want in the report, then click Accept.
Step 4: In Dates, pick the start and end dates. A report can cover up to 120 days.
Step 5: In Format, choose pdf or xlsx, then click Run.
Note: To get this report automatically, check Repeat on a schedule before you click Save. To learn how to set up a recurring report, click here.