How to Integrate with n8n

This guide explains how to integrate Hellotracks with n8n to automate job and member workflows using the Hellotracks node.

Step 1: In n8n, open the editor, then click + in the top right to open the Nodes panel.

Step 2: Search for Hellotracks.

Step 3: Click Install node.

Step 4: Choose the Action you want to use.

Job actions:

• Archive a job
• Create a job
• Delete a job
• Find a job
• Update a job

Member actions:

• Find a member

Step 5: Click Set up credential.

Step 6: Enter your Hellotracks API Key, then click Save. To learn how to obtain an API key, click here.

Step 7: Enter the required fields for the selected Resource and Operation. These fields will change depending on the action you selected.

See Operation Requirements and Field Notes below for supported operations and field formats.

Step 8: Click Execute step to test the action.

Operation Requirements

• Archive Job: Requires Job ID.
• Create Job: Supports the following fields: External ID, Title, Address, Notes, Job Date, Assignee Username, Priority (0-10), Contact Name, Contact Phone, Contact Email, Window Start, Window End
• Delete Job: Requires Job ID.
• Find Job: Requires External ID.
• Update Job: Requires Job ID or External ID. Supports updates to the following fields: Title, Address, Notes, Job Date, Assignee Username, Priority (0-10), Contact Name, Contact Phone, Contact Email, Window Start, Window End
• Find Member: Requires Email, Username, Name, or UID

Field Notes

• External ID  : optional external dedupe key.
• Job Date   : YYYY-MM-DD  , for example 2026-05-05  .
• Assignee Username  : Hellotracks username, often the member email or login name.
• Priority (0-10)  : optional integer from 0 to 10.
• Window Start  and Window End  : HH:mm , for example 09:00 .